Feb 24, 2020  

Administrative Policies and Procedures



Due Process

Doane University affirms its conviction that academic tenure, rightly understood and properly administered provides the most reliable means of assuring faculty quality and educational excellence, as well as the best guarantee of academic freedom.  The full policies concerning due process in the areas of academics, promotion, tenure, and retention of undergraduate faculty can be found in the faculty handbook published yearly by the office of Academic Affairs.  The Unit accepts the policies as stated in the Faculty Handbook as those that govern the Teacher Education Unit faculty.


Notice of Nondiscrimination

Applicants for admission and employment or professional agreements with the University are hereby notified that this institution does not discriminate on the basis of race, color, religion, sex, genetic information, national origin, disability, age, marital status, sexual orientation or any other protected class recognized by state or federal law in admission or access to, or treatment, or employment in its programs and activities.  Sexual Harassment and sexual violence are prohibited forms of sex discrimination.

Any person having inquiries concerning the University's compliance with the regulations implementing Title VI, of the Civil Rights Act 1964, Title IX of the Education Amendments of 1972, or Section 504 of the Rehabilitation Act of 1973, is directed to contact Laura Northup, Director of  Human Resources at laura.northup@doane.edu or 1014 Boswell Ave., Crete, NE 68333; (402) 826-6773.  Laura Northup has been designated by the University to coordinate the institution's efforts to comply with the regulations implementing Title VI, Title IX, and Section 504.  Any person may also contact the Assistant Secretary for Civil Rights, U.S. Department of Education, regarding the institution's compliance with the Regulations implementing Title VI, Title IX, or Section 504.


Access/Services for Students with Disabilities

The Rehabilitation Act of 1973 (Section 504) and the Americans with Disabilities Act (ADA) provides that "no otherwise qualified disabled individual in the United States...shall, solely on the basis of disability, be denied access to, or the benefits of, or be subjected to discrimination under any program or activity provided by any institution receiving federal financial assistance."  This regulation requires that Doane programs are accessible to the disabled, but it does not require that every building or part of a building on campus is accessible.  Some of the architectural barriers at course sites cannot be removed in the immediate future.  Thus, it will be necessary to reschedule classes to accessible buildings or take other steps to open some of our programs to students with mobility impairments.

Students interested in services related to a disability should notify the University of any special circumstances that would affect their ability to compete equally in the University environment.  To assist the University in providing services, qualified professionals upon request must provide documentation of such disabilities.

Students are encouraged to self-identify at any time by initiating the process described above.  To initiate this process, students are encouraged to contact the following office before arriving on campus so their needs can be anticipated, reviewed, and accommodated: Graduate Education Office.


Grievance Procedure

updated August 2019

Doane University wants to ensure prompt and equitable resolution of complaints alleging any discrimination or other conduct prohibited by the Americans with Disabilities Act (ADA) or Section 504 of the Rehabilitation Act of 1973, as amended (20 U.S.C. 794.)  If at any point a student, faculty or staff member believes that there has been a violation of ADA or Section 504, he or she should follow these steps:

  1. To file a grievance, the student, faculty or staff member must contact the University's Section 504 Coordinator within 30 working days of the alleged discrimination or other conduct. (In special circumstances an extension may be granted for filing a grievance.) All grievances should be filed with Laura Northup, Director of Human Resources and the University's designated Section 504 Coordinator. She may be contacted at (402) 826-6773 or via email at laura.northup@doane.edu.
  2. The 504 coordinator will make contact with the student or employee filing the grievance within two business days. The 504 coordinator will make a record of the meeting and may request person filing the complaint to present the grievance in writing.
  3. Upon review of the documentation and information gathering, the 504 coordinator will render a findings report to Doane University, the student bringing forth the grievance and the parents or guardian of the student if FERPA (Family Educational Rights and Privacy Act) permits or employee within 30 days after its filing.
  4. The person filing the complaint may request reconsideration of the report determination and findings if he or she is dissatisfied with the resolution.  This request should be made to the Section 504 Coordinator within 10 working days. With such a request, the findings report will be provided to the appropriate Vice President (e.g., Enrollment and Student Experience, Finance and Administration, or Academic Affairs). The designated Vice President will be responsible for reviewing the report findings and resolution and making a determination.  A copy of their written determination will be provided to the person filing the grievance within 10 working days of the request. The written determination will also be filed with the 504 Coordinator.  

Violence and Unacceptable Behavior Policy

A basic tenet of our society is that every citizen has the right to security in both person and property.  Our laws prohibit the physical abuse of persons, and the illegal appropriation and destruction of property.  The effect of those laws is to provide a setting in which persons can realize their potential as social, political, economic, and creative beings.

Doane is a place of excitement and learning where all ages, abilities and disabilities, races, creeds, orientations, genders, identities, and ethnic and national origins have the opportunity to develop skills and knowledge toward goals which will make them effective citizens and promote their individual and group well-being.

Those students who do not share these goals, who flagrantly or consistently disrupt the educational process, or who physically abuse or harass, or attempt to physically abuse or harass, other persons in the Doane community will be subject to disciplinary consequences.  Such individuals may be dismissed from school and may be subject to criminal charges.  Similarly, students who do not respect the property of others, thereby degrading the quality of student life and increasing the cost of education, will be held liable for such damages and may be dismissed from the institution as well as be subject to criminal liability.

Moreover, students found diminishing the dignity of other members of the community through illegal harassment, including sexual harassment, hate speech, hate/bias incidents or other means of disparagement, which are unlawful or inconsistent with the University's aspiration to produce citizens respectful and tolerant of the diversity of people, may be disciplined or dismissed from the University.

Doane University does not condone and will not tolerate violence of any king.  This prohibition includes, but is not limited to, violation of Doane's Sexual Assault and Rape Policy, Doane's Anti-Harassment Policy, and Doane's Bias/Hate Incident Policy.


Sexual Assault and Rape Policy

Doane University does not condone and will not tolerate sexual assault or rape in any form.  In the event of a reported incident, confidentiality, protection of the victim, and prevention of further injury or continued stress are the first priorities.  The University will make every effort to be responsive and sensitive to the victims of sexual assault and rape.  We encourage the involvement of law enforcement immediately.  It is also the University's responsibility to provide a forum in which anyone involved in an incident will have it addressed promptly, fairly and impartially.  Because of the traumatic and sensitive nature of these incidents, a Special Hearing Board will respond quickly to the allegation and resolve the matter as expediently as possible while insuring that interests of all parties involved are protected.  Please direct additional questions to the Student Leadership Office on the Crete campus.


Bias/Hate Incident Policy

Members of the Doane University community are expected to demonstrate individual responsibility in showing consideration for the beliefs and feelings of others; abiding by federal, state and local laws; and demonstrating exemplary conduct.  When a student's behavior has direct implications for others and/or the well-being of the Doane community, there is cause for community involvement, regardless of where the situation occurs.

Doane University creates a social and academic environment where students develop awareness of diversity and multiculturalism, and how to function in a pluralistic and global society.  Any behavior which threatens this environment will not be tolerated.  To aid the University in responding to incidents of bias and hate, an Advocacy Response Team has been created which will offer support and assistance to victims as well as insuring any incident is documented properly.  Please contact the Student Leadership Office on the Crete campus.  Bias/hate incidents include, but are not limited to, attempted or actual harassment or violence based wholly or in part on the victim's membership in a legally protected class, or based on the victim's sexual orientation or gender identity.  See also the Anti-Harassment policy and the Violence and Unacceptable Behavior Policy.


Anti-Harassment Policy

A fundamental policy of Doane University is that employees and students at the University should be able to work and study at the University in an environment free of discrimination and any form of harassment based on race, color, religion, sex, national origin, disability, age, marital status, genetic information, sexual orientation or any other protected class recognized by state or federal law.  Sexual harassment and/or sexual violence are prohibited forms of sex discrimination.  To further this fundamental policy, the University prohibits the harassment of any person, student or employee and the prohibition extends to harassment based on race, color, religion, sex, national origin, genetic information, disability, age, marital status, or sexual orientation.  Harassment is counterproductive to the University's goals and will not be tolerated.  Such behavior is unacceptable because it is a form of unprofessional behavior threatening to the academic freedom and personal integrity of others.  Failure to follow this policy will result in disciplinary action up to and including termination.

The type of harassment that is prohibited may take many forms and includes, without limitation, verbal harassment (derogatory comments and/or slurs), physical harassment (assault or physical interference), visual harassment (posters, cartoons, drawings), use of the Internet or e-mail to harass or embarrass, and innuendo or false rumors.  Further, harassment includes conduct that has the purpose or effect of unreasonably interfering with an individual's work or academic performance or creating an intimidating, hostile, or offensive work or academic environment.  Harassment is prohibited both during normal work or school hours and outside the normal work or school hours if such harassment is determined by the University to affect the normal working or student/faculty/staff relationships.

Harassment can take a number of forms, but of particular concern is sexual harassment, which is a violation of state and federal law.  It includes unwelcome sexual advances, requests for sexual favors, sexually motivated physical conduct, sexual assault, sexual violence, domestic violence, stalking, and other verbal or physical conduct or visual forms of harassment of a sexual nature.  Procedures regarding complaints of sexual harassment may be obtained from the Office of Vice President for Academic Affairs, 1014 Boswell, Crete, NE  68333.

For the complete anti-harassment policy, please check the Doane web site at www.doane.edu.


Privacy of Education Records

The Family Educational Right and Privacy Act of 1974 (commonly referred to as "FERPA" or the "Buckley Amendment") is designed to give students access to their records to assure accuracy and to protect the confidentiality of students' educational records.  It limits access to a student's academic records by anyone other than the student, including parents, spouse, or employer, without the student's written permission.  Academic records include, but are not limited to, grades, course schedules, account balances, and financial aid monies.  Doane's policy is not to release academic information such as grades or a student's course schedule over the phone to anyone, including the student. 

FERPA does allow the university to provide directory information without consent.  Directory information includes: name, address, phone number, email, birth date, field of study, dates of attendance, nature of any degrees granted and dates conferred, honors and awards earned, and photograph.  For example, Doane releases names of graduates and degrees conferred to local newspapers and will confirm your degree to future employers.  If you wish to have your directory information withheld, please contact the Registrar's Office.  FERPA also outlines when information may be disclosed without a student's consent.  For example, if your records are subpoenaed by the state.

For more information on FERPA, and to see the entire FERPA Policy, please visit the Registrar's web page on the Doane website at www.doane.edu.  Questions and concerns can be sent to the Registrar at registraroffice@doane.edu.  By submitting an admissions application, students acknowledge that they have read and understand the above information about Disclosure of Academic Records within FERPA.


Policies for Classroom and School-Based Projects in Curriculum and Instruction, School Counseling, Educational Leadership and Education Specialist

  • Graduate students design a qualitative action research project under faculty supervision.  The purpose of these projects is to learn the research process in an authentic setting.
  • Graduate students follow the ethical practices established by Doane University, and the qualitative research community (Spradley, 1980).  The Doane University Human Subjects Research Ethical Standards are: 1) voluntary participation, 2) no harm to participants, 3) anonymity and confidentiality, 4) informed consent, 5) inform participants of purpose, 6) analysis and reporting, 7) researchers are value free or state values.  Spradley presents a parallel list of six ethical principles.  They are 1) consider informants first, 2) safeguard informants' rights, interests, and sensitivities, 3) communicate research objectives, 4) protect the privacy of informants, 5) do not exploit informants, and 6) make reports available to informants.  All graduate students inform their local building principal of their project emphasis.
  • Graduate faculty members approve the action research topic in EDU 603, EDL 687, EDL 695, ESD 820 or ESD 930.  Topics for final projects focus on teaching or leadership practices to positively strengthen student learning and promote effective leadership for schools.  These projects support the local school improvement plan for academic and social growth in areas specified by the Nebraska State Standards.
  • Graduate students are expected to complete their local district's approval process for completion and dissemination of action research projects.
  • A part of the final project includes sharing the results with a professional community.  Results of the graduate student's culminating project may be distributed by presentations to: 1) members of the professional community at local districts or schools; 2) students in other undergraduate or graduate courses; and/or 3) project advisers.  In addition, some final action reports are shared with members of regional or professional accreditation teams.  Annually project abstracts are compiled in the Orange Book.  Graduate students may submit their projects for presentation at a local or regional conference.
  • At a graduate student's request, Doane faculty will support their efforts to submit a manuscript for publication in a professional journal.  Graduate students are expected to obtain written approval of their local district prior to manuscript submission.  Graduate students must submit their manuscript to the Doane University IRB review board before submission to a professional journal.


Institutional Review Board

Curriculum & Instruction/School Counseling Exemption Request Form   - Revised November, 2008

Educational Leadership Exemption Request Form   - Revised November, 2008

Education Specialist Exemption Form   - Revised October, 2010