Jun 13, 2024  
Handbooks 
    
Handbooks

Article IV. Community Life



Section 4.01 Campus Solicitation

Students have the right to assume that they will not be subject to undue intrusions upon their privacy. In order to minimize intrusions, the following guidelines govern contacts by off-campus individuals or organizations within the Doane University community.

The University does not distribute lists of student names to sales representatives or solicitors.

There will be no door-to-door solicitation by sales representatives, fundraisers or other persons engaged in similar activities in any of the residence halls or campus buildings. Persons invited to conduct business with a student in his/her private room may come on campus to meet only with the student who requested the appointment. Students are encouraged to meet individuals in Perry Memorial Campus Center and not in residence halls.

Solicitation will generally be limited to Perry Memorial Campus Center, but on occasion may be permitted in the common areas of the traditional residence halls if approved by the Director of Residential Life and Education. All solicitation materials must have the Student Affairs Office stamp of approval displayed.

Solicitors must receive prior approval of the product, time, and place by the Executive Assistant in the Student Affairs Office.

Groups or organizations that are designing graphics for t-shirts or clothing with the intent to sell them to the student body need to have their design approved by the Vice President for Student Affairs as well as the Director of Marketing (or their designee) prior to advertising their product.

Solicitation on campus by student organizations requires permission from the Vice President for Student Affairs. The Doane Athletic Director must approve solicitation at athletic events.

Students may not utilize campus facilities for the purpose of running or promoting personal businesses or ventures that compete with campus retailers.  (Example: Bookstore - book procurement or buyback)

Emails sent to All Campus listserves to promote student campus events will be reviewed and if approved, sent out from the Student Affairs Office. This office will have the authority to deny any request that it feels is inappropriate in content, design or focus within the Doane University community. The Student Affairs Office will contact the person making the request to apprise them of the policy-related issue with the announcement.

Advertising and Posting Policies

The goal of our policies is twofold: first, posted materials should be easy to read and presented in an appropriate manner and second, doors, windows and walls of campus facilities are kept free of clutter and are attractive. In this spirit, the individuals or groups that post flyers/posters are responsible for removing them immediately following the activity.

Who can post flyers and posters?

Only Doane students and recognized student organizations (RSOs) that have registered with the Campus Engagement are permitted to print and post flyers/posters on campus.

Student organizations that have not completed this registration process will not be allowed to print and post flyers/posters. For questions about being an RSO, please contact the Director of Campus Engagement and or the Assistant Director of Campus Engagement/Clubs and Organizations in the Student Affairs Office.

The following exception applies:  Groups outside of Doane University may submit two flyers/posters for posting in the Perry Memorial Campus Center.  The group must have the flyer/poster approval stamp of the Student Affairs Office placed prior to posting.  Outside group flyers/posters must abide by the guidelines in this policy.

What should be included on my flyer/poster?

The following are required to be on your flyer/poster:

  • Event title
  • Date and Time
  • Name of the sponsoring organization
  • Contact Information for someone within the group or responsible party
  • The official Student Affairs Office approval stamp

References to and/or pictures of alcoholic beverages or alcohol-related events, illegal drugs or suggestive gestures may not be used explicitly or implicitly.

Can I use the Doane logo?

Flyers/posters with Doane logo(s) must follow the specific standards of identity for the University and obtain approval from the Senior Director for the Office of Strategic Communication (OSC).  You must email the OSC approval along with your Poster Approval Request.  Use this link for identity details. (https://web.doane.edu/offices-services/office-of-strategic-marketing/resources-and-guidelines)

How do I get my flyer/poster approved?

The Student Affairs Office must approve ALL potential flyer/poster postings.  Approved flyers and posters will receive an approval stamp.  This stamp must be on all copies of displayed flyers/posters.  Any flyers without this stamp are subject to removal.

For approval requests, please email the poster as a PNG, JPG or PDF file format to studentaffairs@doane.edu with the email subject “Poster Approval Request.”

Flyers/posters denied approval due to a minor error or failure to follow policy will be returned to the student/organization/submission owner.  Any dispute regarding a denial will be handled by the Student Affairs Office.

How do I make copies and/or get my flyer/poster printed?

Printing or copying of flyers/posters may be done through the Doane Service Center located in Perry Memorial Campus Center, lower level.  An active Doane budget code is required or a cash/monetary charge will be collected prior to printing.

Anyone printing large flyers/posters should contact the Doane Service Bureau at https://comsc.service-now.com/doane or by calling 402-826-8316 for pricing and project completion.

Where can I put my flyer/poster?

Flyers/posters should only be placed on existing bulletin boards or strips, kiosks, and other designated posting areas.  No flyer/poster should be placed on doors, windows, bathroom stalls, or painted surfaces.

Residence Hall Community Directors will determine the posting areas for their individual residence halls and building supervisors will be responsible for posting placements in their respective buildings.

What can I use to hang our flyer/poster?

Painters tape is the only approved tape to be used.  Push pins/tacks on cork bulletin boards/strips and sticky tack for designated areas are preferred.

Additional options for advertising events on campus

Napkin dispensers in Perry Memorial Campus Center may be used for advertising events. This avenue of advertising must be approved by the Student Affairs Office. Posting of advertisements within the dispenser must be approved, stamped, and can only be advertised for 30 days from stamped approval date unless otherwise approved by the Student Affairs Office. Only one side of the dispenser may be used. The Student Affairs Office will be responsible for changing out the advertisement. All advertisements for the dispenser will be printed to fit the size of 6.5” x 4”, landscape format, of the dispenser.

Table tent advertising placed around campus must follow above rules regarding appropriate information but does not require the approval stamp from the Student Affairs Office.

For any questions regarding the Flier/Poster Approval Policies and Guidelines, please contact the Director of Campus Engagement.

Section 4.02 Motor Vehicle Policies

  1. Registration
    1. Registration of student vehicles at Doane University is required and free-of-charge, however parking on Doane property is a privilege.  Parking registration authorizes students to park at Doane in designated areas during approved times. 
    2. Students who repeatedly fail to comply with parking policies will have the privilege revoked.  Students are encouraged to park their vehicle in an approved location and walk to classes and events as much as possible. Parking in an unapproved area, regardless of the reason, will result in punitive actions. 
    3. All Doane students who operate and/or park any motor vehicle on campus are required to register their vehicle within 24 hours after the vehicle is brought to campus. This includes students who reside off campus as commuters.  Failure to do so will result in a fine, towing, vehicle immobilization (boot) or a ban from parking on campus. All registration requests must be done via an email to the Public Safety Office (PSO).
    4. To register your vehicle, email a clear picture of your current vehicle registration and proof of insurance to the Public Safety Office (doanesafetyoffice@doane.edu).  This registration and insurance will be used to record the model and make of the vehicle and the license plate number, along with insurance information in case of emergency. No vehicle will be registered without a current vehicle registration and insurance.  Once you have registered your vehicle (as long as you don’t change vehicles), the Public Safety Office can use the same information to register your vehicle in following years (upon your request).
  2. Parking Stickers
    1. You must have a current registration sticker for parking on the Doane campus.  Parking stickers should be placed on the outside of the rear window in the lower right-hand corner (opposite the driver’s side). 
    2. Parking permits cannot be taped and must be fully affixed to the window.
    3. Permits are required for motorcycles and bicycles.
    4. Temporary parking permits are available for specific periods of time. The same procedure is used to register these vehicles. Students may apply for a special parking permit for restricted areas in cases where an exception is warranted.
    5. Unauthorized use of a sticker will carry a minimum of a $100 fine (charged as a parking ticket on the student account) and will be turned over to Judicial Affairs.
    6. Repeated violation of parking policy will result in the loss of the privilege of parking on-campus.
    7. The University reserves the right to add parking stickers to student vehicles (while being ticketed) if they are parking on campus property and not properly registered.  This is done in an effort to assist the student and reduce future tickets for being non-registered.
  3. Parking Areas (Doane has five (5) types of student parking):
    1. Student Parking - ORANGE STICKER: These lots are open for all enrolled students and properly permitted students/vehicles.
    2. Motorcycle Parking - Students who have a motorcycle on campus may park in designated motorcycle parking areas. Motorcycles may also park in other approved parking spaces (as long as the student is approved to park there).  Please see the parking map on our website for details. Motorcycles must be registered at the Doane Safety Office and you must have a valid motorcycle license and proof of insurance to register. Motorcycles parking outside of designated areas are subject to ticketing and/or a tow per normal vehicle parking regulations.
    3. General Parking Lots (GUEST) - Designated overflow parking areas are at the Fuhrer Fieldhouse and east Hansen Hall parking lot. These are areas that upperclassmen, first- year, and commuter students can all park when other parking lots are full or not available. Note: If you need an escort from these parking lots to your residence hall or academic building, call the Safety Office at 402.826.8669, 24 hours a day, 7 days a week.
    4. (After Hours Only) - Faculty and staff lots are open to students AFTER business hours (6am-5pm Monday - Friday).
    5. Long-term Parking (Academic year only) - For registered student vehicles, there are two academic year “long-term” parking lots identified on campus. These lots are reserved for students who leave campus for more than 24 hours.  Students must be able to either move their vehicle at the request of the University or park in a long-term parking lot if they will be off-campus for more than 24 hours. This allows the University to access and clear parking lots in the event of emergency issues (e.g., snow removal, accidents, construction projects).  Vehicles left on campus by the owner and not moved per a University request are subject to towing at the owner’s cost.
  4. Restricted Parking
    1. Faculty/Staff - Restricted lots during these times:  Monday - Friday 6am - 5pm) - These lots are restricted for use by Doane employees. These areas include Communications, semi-circle drive through Gaylord, the Con, and Padour Walker, and the circle drive between Padour Walker and Chab Weyers Education and Hixson Lied Art buildings. Restricted lots are not available to students without a special permit between the hours of 6am through 5pm, Monday - Friday.
      1. Note: Most campuses keep their restricted lots closed to students and guests 24/7.  At Doane, these lots are only closed part of each weekday. 
    2. Community Directors and/or Community Advisors (CDs/CAs) along with Facilities Services parking spaces are for the use of each respective Doane staff member only. Students who are in violation are subject to tickets, immobilization or towing.
  5. Parking violations that may result in tickets ,towing or immobilization include, but are not limited to:
    1. Failure to display a valid parking permit in the appropriate location on the vehicle.
    2. Parking in restricted lots without an appropriate permit.
    3. Parking in a CD/CA or Facilities Services Space. (May result in immediate towing/immobilization with one (1) ticket)
    4. Failure to park between the lines marking parking stalls.
    5. Parking against the direction of traffic.
    6. Parking on lawns, in driveways, in no-parking areas, by yellow curbs, in front of garbage pick-up areas, in handicapped only spaces (without a handicapped permit) or other unauthorized areas.
    7. Unauthorized use and/or failure to use a parking sticker will result in tickets, towing, immobilization or a ban from campus parking. 
      1. Tickets can still be added to the student account of students who do not register their vehicle.  The University tracks all tickets issued, even on non-registered vehicles.  This means a student could receive dozens of ticket charges all at once if we determine who owns the vehicle.  This includes tickets from prior years.
    8. One-way violation.  All community members must follow the posted parking signs.  This includes one-way signs.
    9. Speeding.  The campus speed limit is 15 mph.
    10. Reckless driving is not permitted on campus and will result in tickets or a ban from campus parking. Students will be held responsible for tow charges even if they appear prior to the arrival of the tow truck. Doane also owns a vehicle boot and will boot cars parked illegally. To get a vehicle released from the boot requires a $25 payment. If your vehicle is booted, please contact the Doane Safety Office at 402-826-8669.
    11. Parking fines will be added to the student’s account five (5) days following the issuance of a ticket.
  6. Appeals Process
    1. Tickets may be appealed to the Public Safety Office within five days from the date the ticket was issued. After five days, appeals will not be considered.  Appeals must be submitted online and can be found at this link: (http://www.doane.edu/campus-parking-information)
      1. Limits of appeals:  Appeals will only be considered for the following:
        1. Inaccurate information on the ticket that prevents confirmation of a violation (Note: a picture is taken of all vehicles when ticketed).
        2. Error in parking policy on the part of PSO (e.g., Vehicle had a special permit to park in the location that was not observed at the time of ticketing).
        3. Verification that a request to register a vehicle was received prior to the ticket (Note: students are still responsible for placing the requested sticker on their vehicle within 24 hours of its receipt in their mailbox or pick up from the Public Safety Office).
      2. Appeals that will NOT be considered:
        1. Running late for meals, work or class (regardless of time)
        2. Approval to park in restricted areas by other staff, faculty or departments without prior Public Safety Office approval
        3. Unwillingness to walk from parking lots or spaces further than you wish to walk
        4. Wanting to park closer due to weather conditions
  7. Driving Regulations
    1. Motor vehicles driven on campus must be operated within the campus speed limit of 15 miles per hour (or slower if posted or communicated for special events). This includes any/all directional postings including one-way streets. Violations for speeding will be given out at the Public Safety Office’s discretion.
    2. Vehicles must not be driven on campus sidewalks or grass. Failure to abide by this regulation will result in a minimum fine of $100 and/or compensation to the school for any damages.  Fines will be applied directly to the student’s account.
    3. Passengers may not ride in truck beds, on roofs or hang out of windows while driving on Doane campus property.
    4. Golf carts and Cushman’s operated on Doane property must operate at 5 miles per hour when driving on Doane sidewalks and grounds.  Drivers of these vehicles must pull to the side and stop to allow pedestrian traffic to pass safely.  Reckless driving or excessive speed will result in the immediate confiscation of the vehicle keys and a report to the office or department the student is working for.  The student may also be subject to judicial action,
  8. Important Notes (Must Read):
    1. Parking regulations are in continuous effect 24 hours, 7 days a week (this includes breaks and vacations).
    2. Parking tickets may be placed in a students’ mailbox.  This typically occurs when the vehicle is moved by the time staff arrive to cite it or when a moving-violation is involved (e.g., driving down a one-way).
    3. Cars blocking access to trash containers, driveways, or other vehicles will be towed at the owner’s expense. Once the University has requested a tow truck because of parking violations, the owner/operator of the vehicle is responsible for any cost incurred.
    4. Students must move their vehicles to the Den or Hansen Hall Far South guest parking area when leaving campus for more than 24 hours
      1. Vehicles that are not moved immediately when requested by the University because the student is “off-campus” will be subject to towing (example: snow removal).
      2. Vehicles cannot be left abandoned in any campus parking lot over the summer.  Students must move their vehicle off campus during the summer unless they are living on campus.
    5. An accumulation of three tickets in a semester will result in disciplinary action in addition to the fine. Sanctions typically include restricted parking and may result in denial of on-campus parking or towing/booting the vehicle in lieu of issuing another ticket. Towing and/or booting the vehicle will be at the student’s expense. Should your car be towed or booted, please contact the Doane Safety Office. Vehicles that have more than 3 parking tickets will be placed on a tow list and the owner will be warned via letter in their mailbox and by email. The vehicle will be towed on next violation
    6. Vehicles may be ticketed one time per Doane Safety Office shift.  Shifts are 8am until 4pm, 4pm until 12am and 12am until 8am. If the vehicle moves to another location during a Public Safety Office shift or is involved in a subsequent violation, the University may issue as many tickets as necessary to address the situation.
    7. Failure to comply with parking regulations will result in parking tickets, vehicle booting, towing of the vehicle or removal of parking privileges resulting in a vehicle ban from campus. The Public Safety Office will ticket parking violations.  The City of Crete limits parking on Boswell Avenue, 13th Street, and other residential streets to 24 hours. Tickets will be issued by city officials.  
    8. Student vehicles must be maintained and operable at all times.  It is the owners responsibility to ensure their vehicle is mechanically able to be moved when requested by the University.  Due to obstructed views and close parking, University parking lots are not appropriate locations to provide maintenance to a vehicle (other than tire replacement or battery jump-start).

Section 4.03 Social Event Policy

 

Doane University Recognized Student Organizations may host a variety of events throughout the year. Doane University requires that all events that include alcohol or are off-campus, or require travel, by submitted no later than two weeks prior to the event for approval by the Division of Student Affairs or the Campus Engagement office using the Event Registration and Risk Assessment Form. Prior to submission, the form shall be reviewed by the leadership of the organization and its advisor(s), and be signed by at least one of such leaders and one of such advisors. 

Events where alcohol will be served can present additional challenges, and thus this policy has been developed to ensure the safety of our students and their guests, and that Doane  University expectations are understood and met for all events. Some events will require additional risk management policies and procedures, which will be determined by the Division of Student Affairs or the Campus Engagement office. This policy is subject to change at Doane University’s discretion. 

For events hosted off-campus in Crete, NE:

  • Three designated sober drivers are allowed to use Doane University’s vehicles (minivans or 15-passenger vans) to transport members and their guests to and from event location(s). Anyone utilizing Doane University vehicles must be certified by taking an online class.  The expense of such use shall be determined by Doane and paid by the host organization. 

OR

  • Members are allowed, at their expense, to use commercially licensed transportation to transport members and their guests to and from event location(s). 

 

For events hosted off-campus outside of Crete, NE:

  • Commercially licensed transportation must be provided by the sponsoring organization(s) at their expense, both to and from the event. For example, a shuttle service, bus service, Uber, Lyft, etc., could be used to transport members and their guests to and from the event. All contracts for vendors must be reviewed and approved by the Division of Student Affairs or Campus Engagement office.

 

For all social events involving alcohol, both on- and off-campus:

  • If using a theme, sponsoring organization(s) will select a theme that is an appropriate representation of the University values, their organizations’ values, and not be demeaning to any individual, group or population. 
  • The sponsoring organization(s)’ leadership shall provide for event attendees to sign in and out upon entering and exiting the event to ensure all participants are accounted for at the venue and also that they leave in a safe manner. The organizations’ leadership and sober monitors shall be responsible for arranging, in conjunction with the off-campus facility, staff for security or persons to handle emergencies or disruptions, including the removal of persons who are being disruptive and to ensure no one leaves the venue with alcohol.  
  • Each member of the sponsoring organization(s) is allowed no more than two invited guests. Each organization member is responsible for their guests’ behavior and sharing expectations with those invited. The sponsoring organization(s) leadership shall monitor the number of guests and members invited and those in attendance and take measures to restrict the total number of attendees to the rated capacity limits of the event venue. 
  • The Division of Student Affairs and Campus Engagement office may require from the sober monitors or leadership of an event, a post-event report in such form as the office requires.

Prior to hosting any social event involving alcoholic beverages, the student organization must have demonstrated that the following obligations have been met:

  • Each semester, Greek chapters or student organizations must include alcohol and bystander intervention education in a regular meeting. This education will be provided by the Division of Student Affairs/Campus Engagement office. 
  • All members of the organization should be trained to recognize and care for alcohol poisoning.  

All social events planned by student organizations must comply with the following minimum requirements (additional requirements may be imposed by the Office of Finance & Administration, Division of Student Affairs or the Campus Engagement office based upon the nature of the event):

  • All aspects of the event must follow Nebraska state law, federal and local laws and University policy and no illegal drugs or other controlled substances will be permitted at any event. 
  • No alcoholic beverages may be served or provided at any event unless approved by the Division of Student Affairs and the Campus Engagement office and the Host organization complies with the protocols below:
    • No hard liquor may be served at any event. At an approved on-campus or off-campus event, licensed third party vendors are required for alcohol service. 
    • Third party vendors are the only parties allowed to serve and distribute alcoholic beverages at an event with students who must be of legal drinking age, with proof of a valid ID.
    • Third party vendors must be approved and signed off by the Division of Student Affairs or Campus Engagement office. 
  • At an approved on-campus or off-campus event serving alcoholic beverages, it is required that non-alcoholic beverages and snacks/food be provided by the sponsoring organization at an no cost to all attendees.
  • Ten percent (10%) of the attendees or four (4) people (whichever number is greater) of the sponsoring organization, referred to as “sober monitors,” must remain sober throughout the event. Sober monitors must attend the entire event in addition to 30 minutes before and after the event’s scheduled beginning and ending times. Sober monitors shall not consume alcohol the day of, during, or within 30 minutes after an event.  Sober monitors must be active members of the sponsoring organization(s).
  • Depending on the location of the event, additional requirements to ensure the safety of all participants may be required. Failure to abide by the procedures in this policy and the Doane Student Code of Conduct will result in judicial sanctions. 

Fundraising Guidelines

Student organizations conducting fundraisers, raffles, etc., must request approval from the Advancement office.  

4.04 Room Reservations and Scheduling Events

Event scheduling and facility reservation (excluding classes and athletic events) is coordinated by the Event and Conference Coordinator, who reports to the Manager of Event Services in the Office of Facilities Operations. 

The Event and Conference Coordinator can be reached at (402) 826-6739, and maintains a master calendar of campus events in order to ensure doors are unlocked and any special arrangements (setup, IT needs, catering, etc.) are made.

If you wish to schedule a meeting or event, please fill out the appropriate event reservation request form online to indicate date, time, place, support services requested, etc. The Event & Conference Coordinator will be your point person and will confirm if your event request can be fulfilled.

Regular meetings of University organizations can be scheduled in advance for a full year.  Abuse of facilities, rooms or equipment may result in loss of the privilege to utilize the room or any other Doane facilities. Students are required to be clear about their intended use of the facility.  

Section 4.05 Hazing

Hazing in any form is strictly prohibited. This refers to any action or situation which recklessly or intentionally, whether on or off-campus premises, endangers the mental or physical health or safety of a student. Such activities and situations include, but are not limited to, paddling in any form, creating excessive fatigue, forced consumption of any substance (such as food, beverages, tobacco, alcohol), forced road trips, kidnapping, morally degrading games or stunts, or other activities prohibited by law or university policy. Individuals, organizations, or athletic teams in violation of the hazing policy are subject to judicial sanction.

Nebraska Revised Statute Section 28-311.06: 

Hazing, defined; penalty.

(1) For purposes of this section, hazing means any activity by which a person intentionally or recklessly endangers the physical or mental health or safety of an individual for the purpose of initiation into, admission into, affiliation with, or continued membership with any organization. Such hazing activity includes whipping, beating, branding, an act of sexual penetration, an exposure of the genitals of the body done with intent to affront or alarm any person, a lewd fondling or caressing of the body of another person, forced and prolonged calisthenics, prolonged exposure to the elements, forced consumption of any food, liquor, beverage, drug, or harmful substance not generally intended for human consumption, prolonged sleep deprivation, or any brutal treatment or the performance of any unlawful act which endangers the physical or mental health or safety of any person or the coercing of any such activity.  

(2) It is unlawful to commit the offense of hazing. Any person who commits the offense of hazing is guilty of a Class II misdemeanor.  

(3) If the offense of hazing is committed for the purpose of initiation into, admission into, affiliation with, or continued membership with an organization of student members operating under the sanction of a post secondary education institution and such offense is committed by members of such organization, such organization shall be punished by a fine of not more than ten thousand dollars. Such organization shall not include the alumni organization or any corporation which owns the house or real estate of such organization. 

Section 28-311.07

Hazing: consent not a defense.

Notwithstanding any provisions to the contrary, consent shall not be a defense to a prosecution pursuant to Section 28-311.06.  

 

Section 4.06 Freedom of Expression Policy

Guiding Statement

The University respects the right to free expression by all members of the University community both inside and outside the classroom and at college-sponsored events, so long as the expression of those views do not disrupt the ability of the University to operate. Doane University is committed to providing a learning environment that is secure for all members enrolled or employed at the institution, regardless of location or modality. The University maintains an environment in which reasonable limits are placed on the time, place, and manner of speech on campus without favoring the content or viewpoint represented. The University embraces the value of a wide array of viewpoints as a mainstay of the educational mission of Doane University.

Expectations of Civil Discourse in our Campus Community

As a community committed to the learning and development of every individual within it, Doane University embraces the responsibility of all its members – students, faculty, staff, members of administration and the Board of Trustees, as well as visitors to our campuses – to serve as role models for civility in all discourse and to help create and sustain an inclusive climate in a community of diverse backgrounds, identities, and perspectives. While civility is always the preferred mode of discourse, all campus members are reminded that the First Amendment’s protection of expression includes the protection of uncivil confrontation or views that seem offensive or impolite to others. Doane aligns itself with this protection, but also with the bright line that exists between the merely uncivil and speech that meets the legal criteria of true threats, harassment, or other speech acts unprotected by the First Amendment. In that spirit, the University will not tolerate or facilitate expression that threatens the safety of the community or its members.

Doane University has long been committed to providing an environment in which the ideals of academic freedom are honored. Campus members are encouraged to refer to the University’s policy on academic freedom for information regarding the expectation of faculty members’ conduct as educators.  Campus members are encouraged to refer to applicable handbooks for students, staff, and faculty for guidelines specific to campus expectations for behavior and accountability or grievance procedures. No portion of this policy shall serve as an exception or contradiction to Doane University’s policies regarding Anti-Harassment, Sexual Assault, Title IX, Domestic Violence or other similar policies governing acceptable conduct for Doane campus members, both students and staff/faculty.

Campus Events, Demonstrations or Assembly

Campus events in any location or modality should follow policies and procedures established by the University. Campus members seeking to host an event of any kind should work directly with the Doane University Event Services office. By sharing the anticipated purpose and attendance for the event, hosts are inviting campus event staff to ensure that the time, date, location and resources for the event are appropriate for the intended purpose of the audience.  Campus demonstrations, vigils, rallies or protests – unplanned or “pop-up” demonstrations – are subject to campus policies and procedures as outlined with the Doane University Event Services Office as well as expectations of the greater campus community. Such expressions are permitted so long as they give consideration to the ability for all campus community members to engage fully in the functions of the University.  

All campus events are subject to the University’s ability to safely provide for those visiting our campuses. Thus, allowable sizes for demonstrations will be based upon the legal capacity for the intended spaces, the security and safety resources the University is able to provide for the space, and the comportment of the organizing host(s). Hosts and participants may be asked to relocate before or during the event by University staff.  It is possible events hosted on campus may draw attention from other campus members resulting in the form of demonstrations or assemblies. In the case of such a demonstration, the two groups/assemblies will be treated by staff as two separate events, and be subject to the procedures outlined in this policy. Campus members are reminded that the University is at liberty to determine how all assemblies may be conducted based on resources available, location of the event, and comportment of participants.

Persons affiliated with Doane University are invited to work with the University to plan events which may be open to the public. Hosts for events are responsible for many aspects of the event, including ensuring that behavior of all participants are in keeping with the mission and values of Doane University and with the University’s commitment to providing a safe and inclusive learning environment for all its members. Thus, hosts are reminded that it is University policy that all campus members be able to provide their campus identification upon request and that persons visiting our campus may be asked by University staff to exit campus property if their behavior is deemed inappropriate.

Hosts are expected to be supportive in assisting University staff upon request.

Unavailable public forum locations:

Certain locations on campus are not public forums and are not available for freedom of expression events, meetings, or demonstrations unless an exemption is granted by the Office of Events. These include:

  • Private Offices

  • Laboratories

  • Areas that restrict entry and exit from buildings per fire codes

  • Residential facilities

  • Classrooms or areas with pre-scheduled events

  • Maintenance/facilities storage areas, boiler rooms, Data Center, IT closets and work areas  or other areas that require servicing for support power and emergency equipment

  • Parking areas/lots

  • Sidewalks or areas that would restrict freedom of movement by others

  • Dining facilities or areas where food is being served

  • Athletic facilities​​

Demonstration and Expression Areas (with approval):

5.1 Link

Passive Demonstrations, Public Postings and Social Media

Doane University embraces the variety of communication modalities available to all our campus members and recognizes that some expressions of opinion may occur outside the structure of physical campus events.  Campus members are encouraged to refer to University policies regarding the posting of materials on our campuses, use of University technology resources and informal gatherings in campus spaces.

7. Information and Resources for Campus Event Planning

Event Services Office  

Human Resources Office  

Division of Student Affairs  

Division of Academic Affairs  

 

Section 4.07 Service and Assistance Animal Policy

Doane University (“University”) recognizes the importance of “Service Animals” as defined by the Americans with Disabilities Act Amendments Act (ADAAA) and the broader category of “Emotional Support Animals” under the Fair Housing Act that provides physical and/or emotional support to individuals with disabilities. Doane is committed to allowing individuals with disabilities the use of an Assistance Animal (either Service or ESA) on campus to facilitate their full participation and equal access to the University’s programs and activities. Doane is also committed to allowing Service and ESA Animals necessary to provide individuals with disabilities an equal opportunity to use and enjoy University housing. This Policy explains the specific requirements applicable to an individual’s use of both Service and ESA Animal(s) in University housing. Doane reserves the right to amend this Policy as circumstances require. This policy applies to both “Emotional Support Animals” and “Service Animals” as defined by the ADAAA. 

Although it is the policy of Doane that individuals are generally prohibited from having animals of any type in University housing, Doane will consider a request by an individual with a disability for reasonable accommodation from this prohibition to allow an Assistance Animal that is necessary because of a disability and reasonable accommodation pursuant to this Policy. This request needs to be renewed yearly.  

This Agreement uses the term “Assistance Animal” for both “Service Animal” and “Emotional Support Animal” and outlines when applicable for one or the other.  

Definitions

“Service Animals” are a category of animals that may work, provide assistance, or perform physical tasks for an individual with a disability. Dogs are commonly used as Service Animals but any animal may serve a person with a disability. Examples of such work or tasks include guiding people who are blind, alerting people who are deaf, pulling a wheelchair, alerting and protecting a person who is having a seizure, or performing other duties. Service Animals are working animals, not pets. The work or task a Service Animal has been trained to provide must be directly related to the person’s disability.  

“Emotional Support Animals” referred to in the document as ESAs are a category of animals that provide necessary emotional support to an individual with a mental or psychiatric disability that alleviates one or more identified symptoms of an individual’s disability, but which are not considered Service Animals under the ADAAA.  Some ESA Animals are professionally trained but in other cases, ESA Animals provide the necessary support to individuals with disabilities without any formal training or certification. The question in determining if an Emotional Support Animal will be allowed in University housing is whether or not the ESA Animal is necessary because of the individual’s disability to afford the individual an equal opportunity to use and enjoy University housing and its presence in University housing is reasonable. However, even if the individual with a disability establishes the necessity for an Emotional Assistance Animal and it is allowed in University housing, an Emotional Support Animal is not permitted in other areas of the University (e.g., dining facilities, libraries, academic buildings, athletic buildings and facilities, classrooms, labs, individual centers, etc.)

B.  Owner

The “Owner” is the individual who has requested the accommodation and has received approval to bring an Assistance Animal either Service or ESA into University Housing. 

C.  Disability Services Office

The ADA/504 Coordinator collaborates with individuals, faculty and staff to ensure that individuals with disabilities have equal access to all Doane’s programs and activities.  

Procedure for Requesting Assistance Animals in University Housing

The procedure for requesting Assistance Animals follows the general procedures set forth in the Reasonable Accommodation Policy for University housing (“Reasonable Accommodation Policy”) and the requirements set forth below. However, to the extent the requirements and procedures in this Policy conflict with the Reasonable accommodation Policy, this Policy shall control. 

Criteria for Determining if Presence of the Assistance Animal is Reasonable

  1. University housing is unique in several aspects including the mandatory assignment of roommates for many individuals and the mandate that individuals must share a room or suite in certain residence halls to ensure that the presence of either Service or ESA Animals is not an undue administrative burden or fundamental alteration of University housing, Doane reserves the right to assign an individual with an Assistance Animal, either Support or ESA, to a single room without a roommate if possible. If not possible, then approval is needed from all parties that will be exposed to the Assistance Animal.  This form is handled by Housing,.  
  2. However, for all requests for ESA Animals, Disability Services shall nonetheless consult with Residence Life in making a determination on a case-by-base basis of whether the presence of an ESA Animal is reasonable. A request for an ESA Animal may be denied as unreasonable if the presence of the animal (1) imposes an undue financial and/or administrative burden; (2) fundamentally alters University housing policies; and/or (3) poses a direct threat to the health and safety of others or would cause substantial property damage to the property of others, including University property.  
  3. Doane may consider the following factors, among others, as evidence in determining whether the presence of the animal is reasonable or in the making of housing assignments for individuals with ESA Animals:
    • The size of the animal is too large for available assigned housing space; 
    • The animal’s presence would force another individual from individual housing (e.g., serious allergies);
    • The animals presence otherwise violates individuals’ right to peace and quiet enjoyment; 
    • The animal is not housebroken or is unable to live with others in a reasonable manner; 
    • The animal’s vaccinations are not up-to-date;
    • The animal poses or has posed in the past, a direct t threat to the individual or others such as aggressive behavior towards or injuring the individual or others; or
    • The animal causes or has caused excessive damage to housing beyond reasonable wear and tear. 
    • The animal is not spayed/neutered.
    • The animal is less than 10 months of age based on American Veterinary association Guidelines.  

Service Animals, with appropriate documentation, will be accepted to assist the individual.  However, the individual needs to comply with all Owner and General Responsibilities.  

Doane will not limit room assignments for individuals with Assistance Animals (Service or ESA) to any particular building or buildings because the individual needs an Assistance Animal because of a disability. Generally, only one animal is allowed per residence unit, with limits one animal to a residence room/suite. 

Access to University Facilities by Assistance Animals

  1. Emotional Support Animals
  • An Emotional Support Animal must be contained within the Owner’s privately assigned individual living accommodations (e.g., room, suite, apartment) except to the extent the individual is taking the animal out for natural relief. When an Emotional Support Animal is outside the private individual living accommodations, it must be in an animal carrier or controlled by a leash or harness. Emotional Support Animals are not allowed in any University facilities other than University residence halls (e.g., dormitories, suites, apartments, etc.) to which the individual is assigned. 

2.  Dominion and Control

  • Notwithstanding the restrictions set forth herein, the Assistance Animal (either Service or Emotional Support Animal) must be properly housed and restrained or otherwise under the dominion and control of the Owner at all times. No Owner shall permit the animal to go loose or run at large. If an animal is found running at large, the animal is subject to capture and confinement and immediate removal from University housing.  

3.  Owner’s Responsibilities for Assistance Animal

If the University grants an Owner’s request to live with an Assistance (either Service or ESA) Animal, the Owner is solely responsible for the custody and care of the Assistance Animal and must meet the following requirements:

  1. General Responsibilities
  • The Owner must abide by current city, county, and state laws and/or regulations pertaining to licensing, vaccination, and other requirements for animals.  It is the Owner’s responsibility to know and understand these ordinances, laws, and regulations.  The University has the right to require documentation of compliance with such ordinances, laws, and/or regulations, which may include a vaccination certificate. The University reserves the right to request documentation showing that the animal has been licensed.  
  • The Owner is required to clean up after and properly dispose of the animal’s waste in a safe and sanitary manner and/when provided, must use animal relief areas designed by Doane.  
  • The Owner is required to ensure the animal is well cared for at all times.  Any evidence of mistreatment or abuse may result in immediate removal of the Assistance Animal and/or discipline for the responsible individual. 
  • Doane will not ask for or require an individual with a disability to pay a fee or surcharge for an approved Assistance Animal. 
  • An individual with a disability may be charged for any damage caused by his or her Assistance Animal beyond reasonable wear and tear to the same extent that it charges other individuals for damages beyond reasonable wear and tear.  The Owner’s living accommodations may also be inspected for fleas, ticks or other pests, if necessary, as part of the University’s standard or routine inspections. If fleas, ticks or other pests are detected through inspection, the residence will be treated using approved fumigation methods by a University-approved pest control service. The Owner will be billed for the expense of any pest treatment above and beyond standard pest management in the residence halls. The University shall have the right to bill the Owner’s account for unmet obligations under this provision. 
  • The Owner must fully cooperate with the University personnel with regard to meeting the terms of this Policy and developing procedures for care of the animal (e.g., cleaning the animal, feeding/watering the animal, designating an outdoor relief area, disposing of feces, etc.).
  • Assistance Animals may not be left overnight in the University Housing to be cared for by an individual other than the Owner, If the Owner is to be absent from his/her residence hall overnight or longer, the animal must accompany the Owner. The Owner is responsible for ensuring that the Assistance Animal is contained, as appropriate, when the Owner is not present during the day while attending classes or other activities. 
  • The Owner agrees to abide by all equally applicable residential policies that are unrelated to the individual’s disability such as assuring that the animal does not unduly interfere with the routine activities of the residence or cause difficulties for individuals who reside there. 
  • The Animal is allowed in University housing only as long as it is necessary because of the Owner’s disability. The Owner must notify the Disability Services in writing if the Assistance Animal is no longer needed or is no longer in residence.  To replace an Assistance Animal, the new animal must be necessary because of the Owner’s disability and the Owner must follow the procedures in this Policy and the Reasonable Accommodation Policy when requesting a different animal. 
  • Doane personnel shall not be required to provide care or food for any Assistance Animal including, but not limited to, removing the animal during emergency evacuation for events such as a fire alarm. Emergency personnel will determine whether to remove the animal and may not be held responsible for the care, damage to, or loss of the animal.  
  • The individual must provide written consent for Disability Services to disclose information regarding the request for and presence of the animal including but not limited to Residence Life personnel and potential and/or actual roommate(s)/neighbor(s). Such information must be related to the individual’s disability. 
  • If Roommates/Suitemates have objections to sharing their living quarters with an ESA and/or Service Animal, someone may be asked to shift to an alternative setting.  Such decisions will be made on a case-by-case basis. 
  1. Removal of Assistance Animal

The University may require the individual to remove the animal from University housing if:

  • the animal poses a direct threat to the health or safety of others or causes substantial property damage to the property of others;
  • the animal’s presence results in a fundamental alteration of a University program;
  • the Owner does not comply with the Owner’s Responsibilities set forth above; or
  • the animal, or its presence, creates an unmanageable disturbance or interference within the University community. 

The University will base such determinations upon the consideration of the behavior of the particular animal at issue, and not on speculation or fear about the harm or damages an animal may cause. Any removal of the animal will be done in consultation wit the ADA/504 Coordinator and maybe appealed following the procedure set forth in Paragraph 5 of the Reasonable Accommodation Policy. The Owner will be afforded all rights of due process and appeal as outlined in that process. 

Should the Assistance Animal be removed from the premises for any reason, the Owner is expected to fulfill his/her housing obligations for the remainder of the housing contract.

Non-Retaliation Provision

Doane will not retaliate against any person because that individual has requested or received a reasonable accommodation in University housing, including a request for an Assistance Animal.

Student Organizations & Activities

Recognized Student Organizations & Activities

There are numerous Recognized Student Organizations (RSOs) and activities on the Doane campus offering opportunities to develop talents, skills, leadership abilities, and friendships. 

Student Organization Recognition

Students are encouraged to organize and establish student organizations to promote common interests for any purpose, which is legal and compatible with the policies of Doane University.  A group becomes an officially Recognized Student Organization contingent upon the approval of the organization’s petition to Student Congress, and the Vice President for Student Affairs. Individuals or groups that are not officially recognized by Doane University are subject to sanction under the Student Conduct Code if their conduct adversely affects the University community, its reputation and/or the pursuit of its objectives. 

Procedures for Student Organization Recognition:

  1. Secure a Doane faculty or staff member to serve as an advisor. Greek organizations require two advisors that are current full time Doane employees. 
  2. A minimum of five full-time undergraduate Doane University students must indicate interest in becoming members of the organization. This minimum number may not apply to organizations with a national affiliation. 
  3. Complete a constitution/by-laws, provide a list of proposed members, and if applicable, an allocation of funding information form from the Student Congress office. 
  4. If students wish to form a new social fraternity or sorority chapter, they must meet with the Assistant Director of Campus Engagement/Fraternity & Sorority Life to discuss additional requirements. 
  5. All documents and completed forms must be reviewed by the appropriate Student Congress Executive Board members in conjunction with the Assistant Director of Campus Engagement/Clubs & Organizations. 
  6. Return all completed forms to the Student Congress office, located in the Perry Campus Center. 
  7. After all the paperwork has been submitted, representatives of the proposed group will be invited to a Student Congress meeting to request becoming an officially Recognized Student Organization (RSO).
  8. Within one week of the Student Congress meeting, a letter will be sent regarding the outcome of the group’s request. Information will be included on the appeals process if official recognition has not been recommended. If Student Congress recommends that the organization be officially recognized by Doane University, the recommendation will be forwarded to the Vice President for Student Affairs or designee for final approval.  

Regulations

  1. Any Doane University student is eligible for a voting membership in any organization providing they meet the requirements stated in the constitution of the particular organization. 
  2. If an organization falls below the minimum of five members, they will be expected to inform Student Congress and the Campus Engagement staff, who can assist with recruitment activities.  
  3. No additional requirements or limitations for membership that are not included in the organization’s constitution shall be imposed. 
  4. Individual members will not realize financial profit from an organization’s activities.
  5. Meetings are to be conducted so that the advisor and all members of the meeting can comprehend the business of the meetings. 
  6. It is the responsibility of the advisor to be present at regularly scheduled business meetings to facilitate the following tasks:
  • Provide guidance in fiscal matters.
  • Assist in attaining organizational goals.
  • Encourage open lines of communication between students, faculty and staff. 
  • Facilitate continuity in the group through the end of the year. 

The advisor may not serve as an officer in the organization.

To maintain active status, all Recognized Student Organizations are required to re-register with the Division of Student Affairs/Campus Engagement staff by providing an updated list of officers, advisor(s) and a copy of their current constitution on an annual basis. 

The recognition of the student organization may be suspended by Doane University for the following reasons:

  • Violation of any University policies, rules or regulations published in hard copy or available electronically on the University website.
  • Violation of any federal, state or local law.
  • Failure to abide by the organization’s constitution.
  • Failure to involve an active advisor. 

If a group has been suspended and its members wish to reorganize, the entire process must be completed to become an officially Recognized Student Organization. Before reorganization can occur, any sanctions that were given must be completed. 

Inactive Status

If an officially recognized organization has no president, advisor, has not been meeting for an extended period of time, or has failed to re-register with the Campus Engagement staff, it will be declared inactive. Inactive organizations can become active again by fulfilling the regulations of an officially recognized organization. 

The privilege of allocation of funds by Student Congress may be denied to organizations not in “good standing” with the expectations of Student Congress.  

Defunct Status

If an officially recognized student organization has failed to re-register with the Campus Engagement staff for two consecutive years, it will be considered defunct. If a defunct organization would like to become recognized again, the group must successfully complete the procedures for becoming a Recognized Student Organization.