Doane Campus Organizations

Student Organizations & Activities

There are numerous student organizations and activities on the Doane campus offering opportunities to develop talents, skills, leadership abilities, friendships, and fun. The following is a brief description of the recognized campus groups, including the names of contact people. In addition, there is information about intramurals, open recreation, recreational facilities, student activities, and athletics.

Student Club & Organization Recognition

Students are free to organize and establish campus organizations to promote common interests for any purpose, which is legal and compatible with the policies of Doane College. A group becomes an officially recognized organization contingent upon the approval f the organization’s petition to Student Congress, and the Vice President for Student Leadership. Procedures for recognition include:

Secure a Doane faculty or staff member to serve as adviser.
1. Greek organizations require two advisers. One of these advisers may be an ex-Doane employee (who left the institution in good standing) with approval from the Student Leadership Office)
Complete a constitution/by-laws, provide a list of proposed members, and if applicable, an allocation of funding information form from the Student Congress Office. Return all completed forms to the Student Congress Office.
After all the paperwork has been submitted, representatives of the proposed group will be invited to a Student Congress meeting to petition to become an officially recognized club.
Within one week of the Student Congress meeting, a letter will be sent regarding the outcome of the group’s petition. Information will be included on the appeals process if necessary.

Regulations

Any Doane College student is eligible for a voting membership in any organization providing they meet the requirements stated in the constitution of the particular organization.
A local organization must have a minimum of five members to be a registered organization. This rule does not apply to organizations with national affiliation. If an organization falls below this minimum, they will be expected to inform the Student Congress and participate in recruitment activities on a regular basis.
No additional requirements or limitations for membership that are not included in the organization’s constitution shall be imposed.
Individual members will not realize financial profit from an organization’s activities.
Meetings are to be conducted so that the faculty adviser and all members of the meeting can comprehend the business of the meetings.
It is the responsibility of the adviser to be present at regularly scheduled business meetings to facilitate the following tasks:
1. Provide guidance in fiscal matters.
2. Assist in attaining organizational goals.
3. Encourage open lines of communication between students, faculty and staff.
4. Facilitate continuity in the group through the end of the year.
The adviser may not serve as an officer in the organization.
The registration of the student organization may be suspended for the following reasons:
1. Violation of the rules and regulations of Doane.
2. Failure to abide by the organization’s constitution.
3. Failure to involve an active adviser.
If a group has been suspended and its members wish to reorganize, the entire process must be completed to become an officially recognized group. Before reorganization can occur, all sanctions that were given must be completed.
If an officially recognized organization has no president, adviser, or meeting for an extended period of time, it will be declared inactive. Inactive organizations can become active again by fulfilling the regulations of an officially recognized organization.
The privilege of allocation of student funds by Student Congress may be denied to organizations not in “good standing” with the expectations of Student Congress.

Hazing

Hazing in any form is strictly prohibited. This refers to any action or situation which recklessly or intentionally, whether on- or off- campus premises, endangers the mental or physical health or safety of a student. Such activities and situations include, but are not limited to, paddling in any form, creating excessive fatigue, forced consumption of any substance (such as food, beverages, tobacco, alcohol), forced road trips, kidnapping, orally degrading games or stunts, or other activities prohibited by law or College policy. Individuals, organizations, or athletic teams in violation of the hazing policy are subject to action by the administration of Doane College. Nebraska State Law § 28-311: Hazing shall mean any activity by which a person intentionally or recklessly endangers the physical or mental health or safety of an individual for the purpose of initiation into, admission into, affiliation with, or continued membership with any organization as defined in subdivision (1)(b)of this section. Such hazing activity shall include whipping, beating, branding, forced and prolonged calisthenics, prolonged exposure to the elements, forced consumption of any food, liquor, beverage, drug, or harmful substance not generally intended for human consumption, prolonged sleep deprivation, or any brutal treatment or the performance of any unlawful act which endangers the physical or mental health or safety of any person

Fund-raising Guidelines

Student organizations conducting fund-raisers, raffles, etc., must request approval from the Advancement Office.

Room Reservations and Scheduling Events

Event scheduling and facility reservation (excluding classes and athletic events) is coordinated by the Event Coordinator, who reports to the Campus Events Director in the Office of Facilities Operations.

The Event Coordinator can be reached at x8226, and maintains a master calendar of campus events in order to ensure doors are unlocked and any special arrangements are made.

If you wish to schedule a meeting or event, please fill out the facilities request form online to indicate date, time, place, support services requested, etc. The Event Coordinator will let you know if your event request can be fulfilled.

Regular meetings of college organizations can be scheduled in advance for a full year. Abuse of facilities, rooms or equipment may result in loss of the privilege to utilize the room or any other Doane facilities. Students are required to be clear about what they intend to utilize the facility for.